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Top 5 Mistakes When Writing Bids and Tenders

15 November 2012

As a follow up to our previous article on how to write winning bids, this week we’re looking at the top 5 things NOT to do when writing bids and tenders. In no particular order:

1. Making Lots of Small Mistakes

It may seem obvious, but checking for grammar, spelling and formatting errors is vitally important. Bad grammar and spelling can demonstrate a lack of general competence as well as a lack of effort in the bid or tender. Formatting errors could lead to inconsistencies in the document, which makes the whole thing look unprofessional.

2. Not Understanding the Client

This is an excellent way to get your bid rejected. Companies that do not tailor their bids to suit the needs of the client will struggle to gain a response. Furthermore, researching the client is not enough to ensure success, you must also demonstrate that you understand the client and that your goals are in line with theirs.

3. Underestimating the Amount of Work

Many managers or teams do not commit enough time or effort to the bid-writing process, resulting in a poorly written, rushed bid. While some managers might be OK with this as long as the bids and tenders get written, it does not mean that it is a good approach to take. It is easy to tell when a bid has been rushed and it is extremely unlikely that it will ever get accepted so although managers may think they have saved time, they have actually wasted it on a badly-executed unsuccessful bid.

4. Underestimating the Competition

With lots of companies competing for work in this difficult economy, your bid has to outshine the competition. You may have gone the extra mile to understand the client and their needs, but (these days especially) if your bid doesn’t go above and beyond these basic needs then you will most likely lose out to the fierce competition.

5. Not Providing Evidence

Throughout your bids and tenders you will be making claims as to the general competence of your company. However, if you do not back these claims with evidence, it is more likely to look like you are lying rather than looking impressive. Do not promise the earth if you have no evidence to suggest that you can deliver it.

Are you looking to improve your bid writing or public sector tendering skils? Give Total Training Solutions a call on 0800 612 1299 and find the right course for you or one of your employees. Alternatively, email: info@tts-uk.com.

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